10 Questions to Ask Your Mobile Bar Vendor Before Booking
Planning a wedding or special event? Adding a mobile bar service can elevate your celebration, ensuring your guests enjoy craft cocktails, personalized service, and an unforgettable experience. But how do you choose the right vendor? Here are 10 essential questions to ask your mobile bar vendor before you say "cheers!"
Summary:
What Services Are Included?
Do You Carry the Necessary Licenses and Insurance?
What Type of Mobile Bars Do You Offer?
Can You Customize the Drink Menu?
What Does Your Pricing Include?
How Do You Handle Guest Numbers?
Do You Offer Non-Alcoholic Options?
What’s Your Setup and Teardown Process?
Do You Provide a Tasting or Consultation?
What Makes Your Service Unique?
1. What Services Are Included?
Not all mobile bar services are the same. Some provide everything from bartenders and glassware to customized drink menus, while others may focus solely on the bar setup. Be clear about what’s included in the package—will they supply alcohol, mixers, or just the staff? For customers, this transparency ensures no last-minute surprises, while event planners can streamline their logistics knowing what’s covered.
Want a deeper dive into the basics of mobile bar rentals? Read our blog on How to Choose the Best Mobile Bar Rental for Your Event.
2. Do You Carry the Necessary Licenses and Insurance?
This is a critical question to ensure your event runs smoothly and legally. Mobile bar vendors should have liquor liability insurance to cover any potential issues and the required permits to serve alcohol at your chosen venue. For customers, this provides peace of mind knowing you’re working with a professional, while event planners can rest assured the vendor meets all legal requirements.
3. What Type of Mobile Bars Do You Offer?
Mobile bars come in many shapes and sizes, from rustic wooden carts to sleek, modern setups. The type of bar can set the tone for your event, so ask about their styles and designs. Customers should consider if the bar’s aesthetic fits their wedding or party theme, while event planners need to ensure the setup aligns with the overall decor.
For inspiration, explore 6 Most Popular Mobile Bar Themes for Events in 2024 and find a style that matches your vision.
4. Can You Customize the Drink Menu?
Signature cocktails are a fabulous way to personalize your event. Ask if the vendor can create bespoke drinks to match your theme, preferences, or even incorporate ingredients that are meaningful to you. For customers, this is a chance to wow guests with a unique experience, and for event planners, it’s an opportunity to tie the drinks into the event’s theme. A customized drink menu can leave a lasting impression on your guests and make your event truly unique.
Need help brainstorming the perfect signature cocktails? Check out our guide on How to Choose the Perfect Signature Cocktails for Your Event.
5. What Does Your Pricing Include?
Understanding what’s included in the price is key to avoiding unexpected costs. Does the quote cover alcohol, mixers, garnishes, and glassware? Or are there additional fees for travel, overtime, or special requests? Customers benefit from this clarity to stay within budget, while event planners can allocate resources effectively. Asking this question early ensures everyone is on the same page.
6. How Do You Handle Guest Numbers?
Your mobile bar should be equipped to handle your guest list, whether it’s an intimate gathering or a large wedding. Ask how they scale their services to accommodate different group sizes. For customers, this ensures every guest is served promptly, while event planners can avoid any logistical hiccups. For instance, will they provide extra bartenders for larger crowds?
Wondering how much alcohol to stock for your party? Don’t miss our blog on How Much Alcohol Will You Need For Your Party?.
7. Do You Offer Non-Alcoholic Options?
Not everyone drinks alcohol, and it’s important to cater to all your guests. From mocktails to refreshing sodas and sparkling waters, ask if the vendor provides a variety of non-alcoholic options. Customers will appreciate the inclusivity, and event planners can ensure no guest feels left out. A good mobile bar will ensure every guest feels included.
8. What’s Your Setup and Teardown Process?
A seamless setup and teardown process is essential to ensure your event stays stress-free. Ask how early they will arrive to set up, what their requirements are, and how long they will need to dismantle everything afterward. Customers can enjoy their day without worrying about logistics, while event planners can ensure the timeline runs smoothly.
For event setup tips, see our blog on Helpful Tips to Plan a Successful Private Party.
9. Do You Provide a Tasting or Consultation?
A tasting session allows you to sample cocktails and finalize your menu. It’s also a great opportunity to get to know your vendor, discuss your vision, and ensure you’re on the same page. Customers can feel confident in their choices, while event planners can use this session to coordinate event details. Some vendors may charge for tastings, so ask about the details.
10. What Makes Your Service Unique?
This is your chance to discover what sets the vendor apart. Ask them what they can bring to your event that no one else can. For customers, this ensures their celebration stands out, and for event planners, it provides a unique selling point for the event. For example, do they offer unique drink presentations, signature ingredients, or interactive experiences?
Why Choose Bulles et Bières?
At Bulles et Bières, we don’t just serve drinks—we create experiences. Whether it’s a wedding, corporate event, or private party, our goal is to make your celebration extraordinary. From expertly mixed cocktails to friendly, professional service, we go the extra mile to bring your vision to life.
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